COPY OF THE MINUTES SENT TO THE SECRETARY, MOS&PI

ALL INDIA ASSOCIATION OF ADMINISTRATIVE STAFF (NON GAZETTED)
MINISTRY OF STATISTICS & PROGRAMME IMPLEMENTATION
GOVERNMENT ON INDIA

Web Site: www.aiamshq.blogspot.com

e-mail: aiams06@yahoo.co.in

Hall No. 201 & 205, Vijay Stamb,

Zone I, M.P. Nagar, Bhopal

No. 2/Assn/GS/11,                                                                                    Bhopal,          dated 26.09.2011

To

The Secretary,
Ministry of Statistics and Programme Implementation,
Government of India,
New Delhi

(Through: ADG, NSSO (FOD), New Delhi)

Sub: Forwarding of the Minutes of the General Body Meeting held on 15 & 16, Sept 2011 at Mumbai and submission of the Constitution of the Association for approval.

Sir,

I am enclosing herewith a copy of the minutes of the General Body Meeting of the All India Association of Administrative Staff (Non Gazetted) (formerly All India Association of Ministerial Staff (Group C)), Ministry of Statistics and Programme Implementation, held on 15.09.11 & 16.09.11 at Navi Mumbai along with a copy of the audited accounts statement, duly approved by the General Body Meeting, for information and further necessary action please. The list of Office bearers and a copy of the General Body notice dated are also enclosed. A copy of the constitution duly approved by the General Body Meeting is also enclosed herewith.

It is requested to please convey the grant of special casual leave to the representatives at the earliest please.

Encl: As above

Yours faithfully

(T.K.R. Pillai)

General Secretary

Copy to:

1. The Deputy Director General, NSSO (DPD), Kolkata.
2. The Deputy Director General, NSSO (SDRD), Kolkata.

3. An advance copy of the Minutes is sent to the Secretary, MoS & PI for information please.

(T.K.R. Pillai)

General Secretary

MINUTES OF THE GENERAL BODY MEETING OF THE ALL INDIA ASSOCIATION OF ADMINISTRATIVE STAFF(NON GAZETTED)-FORMERLY ALL INDIA ASSOCIATION OF MINISTERIAL STAFF (GROUP C), MINISRY OF STATISTICS AND PROGRAMME IMPLEMENTATION, GOVERNMENT OF INDIA, HELD ON 15 & 16 09.2011 AT NAVI MUMBAI

The 9th Biennial Conference of the All India Association of Ministerial Staff (Group C) (now All India Association of Administrative Staff (Non Gazetted)) was held at Belapur Mumbai from 15th to 16th September, 2011.

The meeting was held in two sessions viz. Open Session and delegate session.
(a) Open Session.

The Open Session was inaugurated by Com. R.P. Singh, Secretary, Confederation of Central Government Employees & Workers Maharastra State Committee. The Chief Guest on this occasion was Shri S.K. Jana, Deputy Director General, NSSO (FOD) Mumbai. Com. Jairaj KV, Secretary General, National Federation of Atomic Energy Employees (NFAEE) and Chairman, Reception Committee welcomed the Guests. The Conference was addressed by Shri R.N. Chaudhary, Head of Office, NSSO (FOD) Mumbai; Shri R.N. Yadav, Superintending Officer on behalf of the Association of Superintending Officers in Subordinate Statistical Service(SSS); Shri H.V. Rabhadia, Superintending Officer, NSSO (FOD), Mumbai; Shri Gopal Singh Palyal, President All India Association of Statistical Investigators; Com. T.R. Janardhanan, President, National Federation of Civil Accounts Association; Com. Laxman Salve, President, Confederation of Central Government Employees & Workers, Mumbai; Com. P.M. Warlikar & A. Sridharan, respectively President & General Secretary, Atomic Energey Workers & Staff (BARC) Union, Mumbai; Com. Sunil Kumar & Damodharan, Central Government Pensioners Association; Shri Umed Singh, President AIAMS and others.

The disastrous consequences of the liberalization, privatization and Contractorisation policies pursued by the Government and also the resistance of the working class, opposing these policies were in focus of the speeches delivered. Closure and privatization of the Government Departments, outsourcing of services, abolition of posts, New Pension Scheme etc are adversely affecting the very existence of the Government Employees. The market forces, which rule the society today, have decided to take away the facilities enjoyed by the Government Employees so far, the speakers said. Education, health care, electricity and all other essential services are becoming highly expensive due to the bad affects of the present policies. In this surcharged situation the Central Government Employees are left with no option other than resisting all these anti employee and anti people policies tooth and nail, the speakers said. They called up on all NSSO Employees to join all the action programmes of the Confederation because united action organizing all employees only can save us from the clutches of the anti people exploiters. Also, called to make the proposed 2 crores signature campaign programme called by the Confederation a grant success. The speakers called up to join the March to Parliament programme on 25th November to oppose the introduction of New Pension Scheme Bill in the Parliament.

Shri TKR Pillai General Secretary of the Association, spoke on this occasion briefed the working of the Association since its formation in the year 1993. He re-iterated the role played and the necessity of the Confederation in safeguarding the rights of the Central Government Employees in view of the increased attack on them by the Government. Shri K.V.Kandalgaonkar, convener Reception Committee proposed a vote of thanks. Smt V. D. Bhatkar, Vice President conducted the proceedings.

(b) Delegate Session (16.09.11)

Delegate Session at B.T.Randive Smarak Trust Building commenced with the welcoming of the delegates & observers to the delegate meeting of the 9th General Body Meeting by the General Secretary. The delegates/observers representing various units of the Association as mentioned below have attended in this session

1. Shri M.L. Singh Delegate NSSO(FOD), Shillong

2. Shri Vinod Khanwalkar Delegate NSSO (FOD), Gwalior

3. Shri A.H. Lokhande Delegate NSSO (FOD), Jabalpur

4. Shri A.I. Khan Delegate NSSO(FOD), Jabalpur
5. Shri Rajesh Kumar Delegate NSSO(FOD), Ranchi
6. Shri S.K. Das Delegate NSSO(FOD), Ranchi
7. Shri B.M. Gupta Delegate NSSO(FOD), Agra
8. Shri A.D. chakladhar Delegate NSSO (FOD), Kolkata
9. Shri B. Singha Delegate NSSO(FOD), Kolkata
10. Mrs. V.D. Bhatkar Delegate NSSO(FOD), Pune
11. Shri K.V. Mali Delegate NSSO (FOD), Pune
12. Shri Somendra Kumar Delegate NSSO(FOD), Patna
13. Shri S.B.K. Singh Delegate NSSO(FOD), Patna
14. Shri Amit Pandey Delegate NSSO (FOD) Lucknow
15. Shri Rajesh Kumar Delegate NSSO(FOD), Lucknow
16. Shri E.G. Devghare Delegate NSSO (FOD), Baroda
17. Shri S.C. Dhakate Delegate NSSO (FOD), Aurangaba
18. Shri J.I. Naik Delegate NSSO (FOD), Aurangabad
19. Shri TKR Pillai Delegate NSSO (FOD), Bhopal
20. Smt. Shanty Devi Mishra Delegate NSSO (FOD), Bhopal
21 Shri S.C.L. Shakya Observer NSSO (FOD), Bhopal
22. Shri Umed Singh Delegate FOD Hqrs, New Delhi
23. Shri Chandrama Ram Delegate FOD Hqrs., New Delhi
24. Shri J. Ram Delegate FOD Hqrs., New Delhi
25. Shri Ranbir singh Delegate FOD Hqrs., New Delhi
26. Shri B.D. Joshi Delegate FOD Hqrs., New Delhi
27. Shri Vikram Singh Observer FOD Hqrs., New Delhi
28. Shri P.K. Munjal Delegate NSSO (FOD), Ludhiana
29. Shri Ajay Kumar Delegate NSSO (FOD) Ludhiana
30. Shri D.V. Parsekar Observer NSSO (FOD), Navi Mumbai
31. Shri K.V. Kandalgaonkar Delegate NSSO (FOD), Navi Mumbai
32. Smt. D.D. Sawant Delegate NSSO (FOD), Navi Mumbai
33. Shri Nirmalendu Basu Delegate NSSO (DPD), Kolkata
34. Shri Uttam Chatterjee Delegate NSSO (DPD), Kolkota
35. Shri Pinaki Acharya Delegate NSSO (SDRD), Kolkata
36. Shri Dilip Kumar Naskar Delegate NSSO (SDRD) Kolkata
37. Shri Pintu Haldhar Delegate NSSO (SDRD) Kolkata
38. Shri Shekhar Debnath Delegate NSSO (SDRD) Kolkata
39. Shri Samir Kumar Dutta Delegate NSSO (SDRD) Kolkata
40. Shri Shambhu Jha Delegate NSSO (FOD), Muzaffarpur
41. Shri A.S. Dhawane Delegate NSSO (FOD) Nagpur
The following items were discussed and decided during the delegate session.

1. Approval of the Minutes of the Previous General Body Meeting.
Minutes of the last General Body Meeting held in Kolkata on 13.07.09 and 14.07.09 was presented in the meeting for its approval and the General Body Meeting unanimously approved the minutes.
2. Biennial report of the General SecretaryThereafter, General Secretary presented the biennial report on behalf of the Central Executive Committee. The report touched each and every aspect of the common problems of the Ministerial Staff of FOD, SDRD and DPD of NSSO. The report also touched major National and International events affecting the working class in the intervening period. The report was discussed in detail and adopted unanimously.

3. Presentation of Accounts
The Treasurer presented the audited accounts before the General body meeting. After a brief discussion the accounts for the period 1.4.2009 to 31.3.2011 was passed unanimously.

4. Discussion and adoption of demands/grievances of the Ministerial Staff.
4.1 Maintenance of hierarchy in MACP: LDC & UDCs are the most victims of the MACP which provide only Rs. 100/ to an LDC after completion of 10 years. LDC & UDC will send representation to the Secretary, MoS & PI, individually. If the problems are not solved they will file a case challenging the MACP Scheme. A sub-committee with the approval of the General Body Meeting has been constituted to monitor the court cases, if any, filed.

4.2 Merger of the posts of LDC & UDC & Upgradation of grade pay to Rs. 2800: The matter was discussed and decided in view of the fact that the Association was sent a letter to the Prime Minister of India which got widespread support from Ministerial Staff from various Departments including Railways of Government of India and also from various State Government Organizations. DoPT had not given satisfactory reply to the issue so far. Thus the meeting decided to send another letter to the Prime Minister along with the copies of letters received from the DoPT etc. for consideration.

4.3 Re-designation of the LDC & UDC: It was demanded the re-designation of the merged post as Junior Executive Assistant or Executive Assistant Grade II.

4.4 Vacant posts of LDC should be filled up educationally qualified MTS as a one time measure: Quite a lot of posts of LDC are lying vacant in the NSSO Offices especially in the Regional Offices of FOD. Surplus Cell and SSC are failed to deploy candidate to fill up the vacancy so far. It has seen that Surplus cell also deploys educationally qualified MTS, against the regular vacancy of LDC. Thus educationally qualified MTS should be promoted against all vacant posts of LDC as one time measure.

4.5 Promotion to the posts of Assistant on the 18 years combined Seniority of LDC & UDC: The LDC & UDC have been rotated between major sections viz. Establishment, Accounts, Store, TA/Medical and also allocate work viz. Budget, MPER, Reconciliation, NPS Pension maintenance, Pension cases, Pay Fixation etc which are supposed to be allocated to higher posts. Since the LDCs have been allocating work worth to do by UDC & higher posts from the date of their joining as LDC, consideration of combined seniority for promotion to the post of Assistant is justified. And decision has been taken in the meeting accordingly.

4.6 Immediate implementation of the restructuring of the Ministerial Staff: The proposal for the restructuring of Ministerial posts is pending for approval and implementation. Quick measures should be taken for early implementation of the same.

4.7 Early Implementation of the restructuring of the Official Language Posts: The contents of the cadre restructuring proposal in respect of Official Language Posts, put up to the Ministry by the FOD, have been discussed in the meeting. The meeting while expressing satisfaction on the proposal has unanimously decided to demand its immediate implementation also.

4.8 Granting of Rs. 4200 grade pay to 30% UDCs on completion of 6 years service on the grade: The matter was discussed as per DoPT vide O.M. No.20/49/2009-CA.II (B) dated 22nd June 2011 wherein the upgradation of 30% posts of UDC & Steno grade III in Central Secretariat Offices, after completion of 5 years on the posts, was ordered. The meeting unanimously decided to demand implementation of the order in subordinate offices also immediately.

4.9 Additional Ministerial Staff should be posted in the offices where DDGs posted: The matter was discussed in the meeting and decided that the DDG is equal to the rank of the Joint Secretary entitled with various additional facilities. But no additional staff is posted in the offices where DDGs are posted. Thus the DDG uses the service of Ministerial Staff in addition to the stenographer attached with him to assist him in day to day matters. This increases the burden of already burdened limited Ministerial Staff in the FOD Offices. Thus additional staff should be posted in these offices.

4.10 Sanction of Additional posts of UDCs to Regional Offices: In Regional offices of FOD sufficient posts of UDCs are not sanctioned. Two UDCs for 4 or 5 LDCs are not according to the norms. The matter was discussed in the General Body Meeting and decided to demand creation of more UDCs in the Regional Offices.
4.11 Administrative high handedness should be stopped to create congenial working atmosphere: A warm working environment gives extra energy to the employees at work. But often administrative high-handedness especially due to ego problem & voracity of the officers posted disturbs the congenial administrative atmosphere in the offices. The egoistic activities of such officers often create disturbance in the mind of Administrative staff who are already burdened with work load. Thus it should be ensured that congenial working atmosphere in the office should not be disturbed by the activities of such officers.

4.12 Transfer of UDCs in violation of the existing transfer rules/recruitment rules: As per the standing rules LDCs & UDCs in FOD are state level cadres only. But the cases of transfer of the UDC in other states have been reported in the General Body Meeting. The Meeting strongly felt that such transfers hamper the promotion chances of the LDCs of the state where the incumbent transferred and as such the same should be stopped forthwith.

4.13 Granting of equal honorarium to Ministerial Staff: Instances of Neglecting the Ministerial Staff in the grant of honorarium was raised in the GB and delegates said that the Ministerial Staff are being neglected while granting honorarium for equal work in comparison with the amount of honorarium granted to the Field Staff. The meeting discussed the matter and unanimously resolved to take up the same with the concerned office to rectify the irregularity in future.

4.14 Filling up of all vacant posts of Administrative Staff & Official Language Posts: A large number of posts of Assistant, UDC, LDC, MTS, Stenographers, Junior Translators etc. are lying vacant in various offices of NSSO especially in FOD Regions. As a result work in the administrative section of FOD Regions suffers badly and the available Administrative staff has to do over time to complete the work there. The matter was discussed in the General Body Meeting and unanimously decided to demand immediate filling up of these posts. It has also decided to demand the DPD/SDRD Divisions to fill up all vacant posts of Administrative Staff there immediately.

4.15 Creation of Ministerial Staff in SROs: Assistant Directors have been posted as in charge in several of the Sub-Regional Offices of FOD. The post of Assistant Director shall be replaced with the present in Charge SO in the remaining SROs also in future. At present the MTS posted in the SRO are doing the related work of administration. Consequent to the appointment of a class I officer as in charge, the volume of administrative work will further increase in the SROs. Further, proposal for sanction of Junior Translators in 20 selected SROs have been approved by the FOD. Thus posting of Ministerial Staff in SRO is necessarily required and the General Body Meeting unanimously decided to put up a demand on the matter from the Association’s side.

4.16 Conduct of JCM DC & OCM Meetings immediately: The meeting was informed that The Department had notified the conduct of 100th meeting of the Departmental Council on 3rd June 2009. But the 100th meeting has not conducted as yet. Similarly, the Office Council Meetings are not being conducted for the last 2 years. The matter was discussed in the meeting and decided to demand immediate revival of the JCM /OCM forms in the Department.

4.17 Training of Ministerial Staff in ISTM/Zone Training Centre: The meeting was informed that training of Ministerial Staff of NSSO Offices has not been organized in ISTM for the last several years in the plea that ISTM has stopped conducting short term Administrative Training. The matter was discussed in length and decided to ensure the conducting of periodical training in ISTM for Ministerial Staff by the NSSO Offices.
In FOD Zonal training centre also the necessity of inviting expert guest lecturers from out side or from Hqrs/Regional Offices stressed and decided to put up the demand to FOD.

4.18 Educationally qualified MTS should be trained in Zonal Training Centre: The demand has been put up in view of the fact that MTS have been engaged to do the routine administrative work in all Regional Offices /SROs of the FOD.

4.19 Maintenance of time schedule for DPC: The matter was come up in view of the fact that the FOD Hqrs and various Regional Offices are not conducting DPC as per the time schedule prescribed.

4.20 Promotion should be affected from back date: If any financial loss caused due to delay in DPC then promotion should be given from the back date as in the case of ISS, considered recently.

4.21 Compassionate appointment to all: The meeting noted that the existing ceiling of 5% of the total Group C posts for compassionate appointment is not sufficient. Ministry of Railway gives compassionate appointments in all cases. On the other hand Group C posts on which compassionate appointments are given is frequently abolishing in the NSSO Offices. The meeting was consented to demand compassionate appointments in all cases like Railways.

4.22 Change of the name of the Association & Adoption of new Constitution: In order to bring all Non Gazetted Administrative Staff of the NSSO Offices in the Association, a proposal to change of the Association’s name was taken up for discussion under any other item of the agenda items. The meeting noted that coming of all Non Gazetted Ministerial Cadres under one umbrella will benefit all cadres especially the MTS cadre, the posts are regularly sinking. The meeting, after discussing the merits of the said proposal thread bare, unanimously decided to change the name of the Association as All India Association of Administrative Staff (Non Gazetted). Thereafter the draft constitution for the new Association was placed before the General Body Meeting and after a detailed discussion unanimously adopted the same.

The Meeting elected the following as the office bearers for the ensuing term of two years.1 President: Shri Umed Singh FOD Hqrs., Delhi
2 Working President: Smt. V.D. Bhatkar FOD, Pune
3 Vice Presidents: 1)Shri A.I. Khan FOD, Jabalpur 2)Shri Uttam Chatterjee, DPD Hqrs, Kolkata.
4 General Secretary: Shri TKR Pillai FOD, Bhopal
5 Asstt. General Secretary: Shri N. Basu DPD Hqrs, Kolkata
6 Joint Secretary: 1)Shri Rajesh Kumar FOD, Ranchi 2) Shri Pintu Haldhar, SDRD, Kolkata
7 Treasurer: Shri Vinod Khanwalkar FOD, Gwalior
8 Organising Secys: 1)Shri M.L. Singh FOD, Shillong 2) Shri A.D. Chakladhar, Kolkata
3)Smt Dhansree Sawant, FOD, Mumbai 4) Shri Rajesh Kumar, FOD Lucknow
5)Shri P.K. Munjal, FOD, Ludhiana 6) Vacant for soutern Zone
9 Executive Members: 1) Shri Dilip Naskar SDRD, Kolkata 2) Shri J Ram, FOD Hqrs Delhi
3)Shri Soumendra Kumar, FOD Patna 4) Shri Amit Pandey, FOD, Lucknow
5)Shri B.M. Gupta, FOD Agra 6) Smt Shanti Devi Mishra, FOD, Bhopal
7)Shri Shambhu Jha, FOD Muzaffarpur 8)A.D. Dhawane, FOD Nagpur

Meeting concluded its deliberations on 16th at 6.30 P.M. with a vote of thanks to the chair.

(TKR Pillai)
General Secretary